Action Planning Session: Theatre ‘Bob’

Convenor:
Orit Azaz
Attendees:
Too many to mention
Description:

Reflection on past conversations.
Holding on to what is already here, what we’re already doing.

Tension: inclusivity vs. a strong brand
Desire to get what’s already made here better noticed.

What should be celebrated?:
• Diversity
• Empty industrial spaces
• Digital, live art, public art – rich in this region – can we bring these under our banner

Need:
• A neutral space for the greater good
• Something that feels authentic. Big suspicion here of people ‘on the make’

Is this Shopping List (see notes from Theatre Birmingham Session) just everything? A silver bullet? Is this insane?

Seth: This was what he was tasked with. Get them to be the agent to activate people to do stuff themselves.

It’s about the glue between the existing offers.

There needs to be a LEADER, the catalyst in the petri-dish.

Right that list seems everything.  People should take responsibility for their own futures. Its our fault if nothing happens.
Let’s talk to each other more, see each other’s shows. (see Pledge to sign up to).

Use what we have. Let’s not add a big infrastructure that duplicates existing services.

What we need is People power -> to advocate, broker etc
Should we add a commission budget to these people’s service? Does this make it a different job?
Should be a mentor – to help apply for funding, signpost, assist.
Can and should learn from Theatre Bristol (we are sister regions) – But we ARE DIFFERENT.

Unrealistic to think we come up with a model now – lets set the shape of the enquiry – who will take this on? How can we report back?

Do we need a ‘Theatre Bob’? How is it different? Why have others failed?
Would it happen this time?

Only happen if we decide to make it happen and make it happen.

What do we have already?
• Information sharing: Websites - Created in Birmingham , Scene Central
• Mid*Point, Creative Republic
• Producer @ the REP (Raidene Carter)
• Other useful people and things – please add in notes if you like

What is Mid*Point’s role? – holding meetings, doesn’t do much. Website, rehearsal database, networking function.  Doesn’t do leadership, advocacy.

Fear about who will step forward – this model demands that EVERYONE steps up. (eg to populate the website).

Should be a mutation and bettering of what Midpoint is.

RESPONSIBILITY

Who?
City Council are not here.
The City Council should be involved from the start – ACE can’t get that involved if BCC aren’t.

BCC are going to be more interested in a Theatre Birmingham than a Theatre Bob.

Profile raising beyond region – name is not the key thing now.

Pledge card: attendees sign up to 5 pledges.
• See 3 shows by companies we don’t see
• Go to a new venue
• Hold a dinner / party
• Invite friends from outside
Got to come from the ground up.
Momentum – if we can keep this going for a year.
Something needs to hold that journey.

An action group that comes out of this? Should be open –
Is it putting it on a back burner??

A small action group: WHO?
Not just made of those whose job it is.
- Need to pay those freelancers to be there (small resource issue)
- Business Link / ACE WM / BCC should be there too
- Cross Section group: Artists cannot be drowned out in this group

This group is something else.
Midpoint should still exist, give birth to something additional.
Midpoint is valuable – mac could give us free tickets.

The shopping list – could be a starting point
Online – people could add to it, or subtract from it.

Idea first that lures people in.
Do we need a manifesto? Maybe not – too bureaucratic

Who has volunteered to be in the ACTION GROUP
Alison Gagen (will help with funding app & be advocate for it)
Pippa Frith
Jane Packman
Raidene Carter
Ed Collier
Paul Warwick
Sam Fox
Amanda Roberts
Sayan Kent
Orla O’Loughlin (volunteered by a colleague)
Johnny O’Hanlan
Liz Tomlin

ACTION GROUP
What have we heard – look at the shopping list
What do we do now – what can we do in the next 12-18 months
Make those things happen – do them, or get someone else to help and do them

EVERYONE ELSE’S PLEDGE
To keep looking at the website (to you to me) where the Action Group will post the contents and action points of their meetings.
Ask what we can do
Sign up to change

Currently Midpoint doesn’t provide an external profile for its members (national / international)

Porous – The relationship between the action group and the rest of the membership should be open and porous.

Only say you can do something, if you have the time to do it. Be realistic.

Continued…
A discount scheme for Midpoint members/pledge members for theatre tickets. Could mac offer a scheme.

The action group needs a mandate – they will do this.

Perhaps we need to prime/encourage people to join this group.

Which website? The “To me to you” website for this event.

Brand name for development space?
City council issue.

Region wide – positive to make links across the region – venues to work together.

Brand from the outside – serves people outside or inside?

Don’t think we can brand 6 counties with one brand. Theatre Bristol/website – roll out cost of £4,500 in first year, £2,500 in subsequent years.

Scene central – different function to Theatre Bristol website.
Marketing to audience.
Different paradigm: a community of interest.

Could we lobby them to change it?

Or do what we want to do as well. Website – should blend audience and practitioner – both.

Action group called “The Challenge of Change”

Fig 1 Theatre ‘Bob’

Timescale → 3 months versus 12 months

There can be an AND AND solution.


9/ Artist’s here want to work beyond Birmingham regionally.


BCC

Action Group → should go to them with an offer, sign up to a charter for change.

Join with Creative Republic to do higher level lobbying – if you do not support us people will leave.

Individually talk to our councillors.

Actions:

1. Theatre Bob Task Force

Who: A group of individuals who feel they can offer some more time to hold and progress the conversation started here

What:
• In the short term, develop options / scenarios / models for addressing the Birmingham vs West Midlands issue
• Look at the ‘shopping list’ of things that people have said they would like a ‘theatre bob’ to do / provide
• Prioritise what is achievable in an 18 month timeframe
• Do it / make it happen
• Tell everyone what’s happening and how they can get involved

When: Alison G will convene a meeting using doodle.com to take place asap

2. Theatre Community Pledge

We invite all who took part in the conversation over these two days to pledge to:

1. See 12 x theatre shows
- 4 by W.M. companies you have never seen before
- 1 at a WM venue you have never been to

2. 1 x Host a dinner / party / drink with 8 people
- 4 of whom you barely know

3. Take 12 people to the theatre who have never been before / barely go / don’t do ‘fringe’ & share transport

4. Comment / review / blog on theatre: 12 times in year

5. Come back next year!

Click an image below to view it at full size:

12 comments on this issue so far...

On Wed 09 December 2009 at 1:57 pm Michelle Knight said…
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Here’s the link to James Yarker’s refined pledges on the Stan’s Cafe blog / website:

http://www.stanscafe.co.uk/?p=435

On Fri 11 December 2009 at 11:27 am Pippa Frith said…
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The first meeting of the ‘action group’ is today - so watch this space for updates….

On Fri 11 December 2009 at 11:50 am Administrator said…
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Brilliant - if you can it’d be great to put some minutes/notes up here - I’d love to see how you get on.

On Tue 15 December 2009 at 11:07 pm James Yarker said…
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It would be good to get in on this Action Group. I was out of the room when that all kicked off.

On Tue 15 December 2009 at 11:08 pm James Yarker said…
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Oh yes, and the pledge cards now exist IN REAL LIFE so call if you want some. 0121 2362273.

On Thu 17 December 2009 at 11:06 am Pippa Frith said…
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Right, Please find below the notes from the action planning group meeting below….I’m sorry I can’t really remember / don’t have time to do any HTML coding so the format of the notes will probably be really rubbish.

Oh and James - I think it would be great if you could join the action planning group - in fact one of the things in the notes is around anyone else who is interested / want to contribute joining too!

      Notes from Action Planning Meeting
          11th December 2009

Attending: Alison Gagen – Arts Council (AG), Orla O’Loughlin – Pentabus (OO), Liz Tomlinson Birmingham University (LT), Paul Warwick – China Plate (PW), Jess – Kindle Theatre (JESS), Pippa Frith – Women & Theatre (PF), Orit Azaz – Independent Director (OA), Johny O’Hanlon – Hamfisted! (JO), Jane Packman – Independent Artist (JP).

Apols:  Amanda Roberts – The MAC, Raidene Cater – REP, Ed Collier – China Plate, Sayan Kent – Independent Artist

NB please note these are only general notes made during the meeting, some may by slightly inaccurate – please feel free to add to, or comment on the these notes using the comments function on this site.

The group discussed and feedback about any relevant conversations they’ve had since the Challenge of Change Event:

•  OA spoke with Fierce – who are keen to be involved and support
•  Helga Henry – who is on the board of Creative Republic, who is happy to advise on potential links with Creative Republic and createdinbirmingham

•  CiB has already blogged about the event, and linked to the challenge of change website:  http://www.createdinbirmingham.com/2009/12/10/notes-from-the-challenge-of-change/

•  Question raised about Creative Alliance – and what their part might be – OA said she will speak to them

•  AG has raised issue with Martin Mullaney (Cr for Arts and Culture) as constituent (has had holding letter) and as ACE detailing concern raised from theatre community regarding BCC support for the arts – is awaiting response.

•  PF to ask Janice if she know Martin Mullaney – as he might have had previous involvement in the local comedy scene.

•  Various people have spoken to Neil Darlison at Warwick Arts Centre – who has responded positively, and is keen to support / be involved. Also fed back that he would have no issue with being part of something that had the word ‘Birmingham’ in the title

•  AG spoke with Janet Vaughan who runs Red Teapot in Coventry: http://www.redteapot.co.uk/ useful feedback and conversation. Focus is on the ‘spirit of collaboration’. Janet has some interesting ideas for website, which will be useful to monitor, some techniques may be good to learn from.  Discussed ideas for local specific networks, then feeding into a wider network for the region as a whole.

•  JP feedback she has been attending various events, and sharing information with artists and peers.

•  LT fed back that at least 3 staff members at Birmingham University are very interested in supporting and being involved. Keen for students to feel part of the city – therefore feeding into graduate retention.  Introducing students to the city’s existing networks, signposting them to support and development opportunities.

•  LT also shared experiences around being part of ‘Performance Sheffield’. Performance Sheffield focused on a publication that included all artists and companies and events happening in Sheffield over a year. Interesting and useful – although only lasted a year as the core venue in the city didn’t engage.
•  LT also offered academic writing skills where appropriate.

•  PF fed back she has been information sharing with peers and contacts. Janice – Artistic Director of W&T is particular interested in contributing.

•  Chinaplate are attending a Midpoint steering group soon, which will be important, as considers what happens to midpoint next. Will feedback next session, and share any relevant information from this meeting too.

•  PW has also had feedback from artists about not wanting to be involved in anything that has ‘theatre’ or ‘Birmingham’ in the title. General discussion and agreement that ‘Mid-Point’ is a very good name.

•  OL fed back that she is meeting with Catherine from Script, and feels that they can go some way to meeting some of the needs of writers raised over the 2 days.

•  Generally seems to be a call for a public contacts database.

•  JO has mentioned initiative to Wolverhampton University, as he works there.

•  JO also suggested the idea of 14:48 for group of writers, working across a weekend – an idea developed through New Hampton Arts Centre

•  AG feedback that Seth highlighted and acknowledged that Birmingham is in a very different position to that of Bristol, where ACE drew the stake holders together formally.

Looked at list of things people ‘want’ shopping list:

•  Space (de-politised / neutral )
•  Space – Venues
•  Website
•  Creative Producers
•  Connectivity – making what already exists better
•  Sign posting
•  Brokering
•  Advocacy
•  Mentoring

More detailed discussions ensued regarding venues. AG is happy to approach REP directly.

All people should be inviting Artistic Directors and other Producers to events and shows all the time – constantly advocating for the wider theatre scene in the region.

Discussion took place about Creative Producers, OA said she would be happy contribute some time in Jnauary to exploring this, with a view to perhaps a trial event in early spring. Suggested it would be useful to have smaller sub-group to look into creative producers / facilitator models in more detail – identify what already exists in the region, and what needs to be developed. Agreed it is important for this sub-group to have artist presence, and to think about how to nurturing up and coming creative producers as well as artists. Raidene Carter should also be invited to this sub group. OA agreed to convene this sub-group meeting.

It will be useful to read the evaluation around the creative producers at ‘Theatre Bristol’, which helps to give clarity around the step-change when the Creative Producer role shufted from facilitator / enabler to producer. Interesting to consider what the original role was as well as other alternatives and possibilities.

Call for general contacts database is strong. PW fed back this has been tried through mid-point before, but was unsuccessful. Could be managed very simply through challenge of change website, where people just upload e-mail address and brief description of what they do.  AG to ask Seth if we can add a ‘parent page’ to website for people to add e-mail contact details. PF and JESS to draft some basic wording for this page.

People should also be directed to Stan’s Cafe’s pledge – through the website.

General discussion about venues, and the power they carry, particularly in relation to ‘holding spaces’. The ‘big boys’ need to be invited – and involved.
The ‘Big Boys’ are:

•  The REP
•  The MAC
•  Ikon
•  CBSO
•  Symphony Hall and Town Hall

Next meeting will focus on Venues / Space and Geography.  Desire is for meeting to be hosting at one of the city’s major venues, and for the venues to be present. AG will send out doodle link for this meeting – likely to be in January.

It was suggested that the group becomes a steering / action planning group to oversee and direct a number of smaller sub-groups. The sub-groups develop thinking further and bring their recommendations / research back to the wider group for development, input and decision making. The creative producer discussion group will be a pilot for how this might work. It was suggested that the steering / action planning group should be open to others who want to participate / contribute / find out what’s going on.

On Tue 05 January 2010 at 3:43 pm Michelle Knight said…
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Thanks for posting the Action Planning Group meeting ntoes - am happy to offer to help / get involved if that would be regarded as useful but it looks like you’ve already got a crack team on board!

I really like the West Midlands Theatre Pledge initiative and so here are my ideas for how I’m going to start fulfilling the pledge in 2010:
http://yascapi.wordpress.com/2010/01/01/2010/

Am also planning to host a Worcester dinner for arts folks in the city as part of kick starting that side of things.

On Wed 27 January 2010 at 9:59 pm Orit said…
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Here are the notes from the creative producer sub group meeting that took place on 8th Jan.

The Challenge of Change: Notes from Creative Producer Discussion 8th January 2010 (2)
Attending:
Alison Gagen, Raidene Carter, Johnny O’Hanlon, Ed Collier, Paul Warwick, Orit Azaz, Sam Fox (at the end)

Context

At the Challenge of Change event in November 09, we talked about a ‘Theatre Birmingham / West Midlands’ inspired by the Theatre Bristol model. We made a list of the different kinds of support people felt was needed by the theatre community of the W Mids. This list was then considered at a follow up meeting on XX December (see notes) and it was agreed that a smaller sub group would meet to explore the idea of Creative Producer support and develop some options for action research.

The sub group was tasked with exploring 4 questions:

•  What organisations, resources and/or infrastructure already exists, what do they offer theatre practitioners and what else might be needed?
•  How might the above work together to provide facilitation / enabling support? And what can we do to let people know what’s available?
•  What support can be offered to emerging creative producers?
•  What links could be made with the universities?

Summary of Discussion

We talked about the Artist Support model developed by Theatre Bristol, which involves 3 part time Creative Producer roles, each specialising in a different strand of performance practise. An evaluation report on Phase Two of the programme is available to download at the bottom of webpage:  http://theatrebristol.net/artistsupport . One useful comment from this is that the roles might be more clearly described as Creative Enablers.

1.  What’s the Need?
We discussed what the needs are in the West Midlands theatre community and explored what people attending the Open Space event might have found attractive about the Theatre Bristol model; for example: perceived independence, enabling, can do –ness, spirit, ethos, someone to phone up for advice and support, mentoring, confidence building, validation, open access, feeling and being part of a community, having access informally to people with more or different experience who can help or advise…..

It was also felt that there is a need for more hands on producers in the region.

We agreed that it would be good to find out more what theatre practitioners in W Mids would find useful in terms of support and that it would be good if this could form part of the action research

2.  What’s there already?

We made a quick list of key individuals, organisations and networks working in the region:

Producers / enablers with skills / experience to provide support

Charlie Dark (not in region, just mentioned for his role as a key player in cross fertilising artists/companies
Ed and Paul / China Plate
Raidene Carter
Amanda and the MAC team
Fierce team – Kevin, Laura, Harun
Sharon Foster
Judy Owen
Ola Animashawun
Michelle Knight
Jo Carr
Geraldine Collinge
Nick Sweeting
Neil and Alan at WAC
Jane and Claire at Imagineer
Oluwatyin Odunsi at The Drum
Bobby and Steve at BCT

Projects, Networks, Organisations that already provide some support

Pilot
Speakeasy
Creative Alliance
Screen West Midlands Producers Forum
AE Harris / Stans Cafe
China Plate
Arty Party / Friction Arts
Talking Birds
Women in Theatre
Bitesize
Midpoint
Dark Room

We agreed to keep developing this list – please add

3.    What can we do?

We agreed that it would be good to devise a small scale action research project that would progress the above conversation through doing. This is outlined below:

On Call
An action research project to explore what kind of creative producer support might be relevant to the West Midlands theatre community

‘On Call’ is a series of informal conversations /encounters between theatre practitioners and creative producers to take place February and March 2010.

Aims

The purpose of the project is to:

•  Mobilise and bring together the community of producers and enablers in the region; and explore how their skills and experiences might benefit the wider theatre community
•  Create the conditions for meaningful support and exchange between producer / enablers and artist practitioners
•  Find out more about what kind of support practitioners want and need
•  Pilot a DIY approach to informal creative producer support to see what happens

Approach

We are keen to maintain momentum from the Open Space event, to make things happen simply and quickly without the need for budget / funding applications and to evidence the activity in a way which can support possible future funding applications. Therefore the principles of the action research are that it should be:
•  Fun
•  Fast
•  Focused
•  Organic and self selecting
•  Admin light
•  Involve minimal and manageable input from freelance producer / enablers
•  Cost nothing
•  Well managed and well documented
•  Primarily involve theatre practitioners who attended the Open Space event
•  Rewarding and stimulating for all who take part

Process

‘On Call’ is a series of informal one-off conversations / surgeries / encounters between creative producers / enablers and theatre practitioners. It is suggested that each ‘On Call’ conversation involves 2 experienced producer / enablers and 1 person who would identify themselves as an emerging producer / enabler. We will send an invitation out to all those on the above list and anyone else we can think of to see who would like to take part. We will ask those who want to take part to provide a brief biog / outline of their experience and skills.

Inspired by Red Teapot in Coventry, we envisage that each conversation will take place in an informal setting – cafe, bar, pub, someone’s house etc and that each team of 3 will decide where, when and how their conversation will take place. Where possible, it would be good if the ‘On Call’ conversations could be linked to other events i.e. taking place on the same day, before / after performances and/or events such as Bitesize.

We will then circulate an invitation to the Midpoint mailing list, with details of the meetings and creative producers taking part. Anyone wishing to come along will be asked to RSVP directly to the relevant producer / enablers and to let them know if there is a specific issue they would like to discuss. It’s also fine for people to join in ad hoc. The cost is a cup of coffee.

We envisage all ‘On Call’ conversations will take place by end March 2010.

Evaluation

The approach to evaluation will be kept in the same spirit as the process. We will ask:
•  All attendees to follow up their exchange with an email to the person / people they met, expressing what they found useful and what other support they would feel might be relevant.
•  Participating producer / enablers to:
o   Let us know what happened – brief notes or phone chat about who showed up and what was discussed
o   Thoughts on what next
o   Forward emails from participants

This information will be considered by the Creative Producer sub-group, who will then make recommendations on next steps to the wider steering group.

Next Steps

•  Alison to circulate to steering group members
•  Discuss with steering group 22nd Jan, agree who to do what
•  Recruit producer / enablers
•  Compile biogs
•  Agree dates / times / locations
•  Write invitation and send out to mailing list
•  Do it

On Fri 29 January 2010 at 11:58 am Jane Packman said…
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Hi everyone, here are the notes from the lastest meeting. There was a lot happening - so notes are quite extensive. It may help in the reading that there are differnt sections:
- General stuff
-Creative producers/enablers (some as above in Orit’s)
- Midpoint
- A.E Harris
- Writers (Pentabus and Script)
- WM in Edinburgh
- Wrapping up and summary of conversations


Challenge of Change meeting 22nd January

Present:
Alison Gagen - Arts Council (AG), Samina Zahir - Hybrid Consulting(SZ), David Allen - MAT and midpoint (DA), Jane Packman - Independant Artist (JP), Orla O’ Loughlin - Pentabus (OO), Pippa Frith - Women and Theatre (PF), James Yarker - Stan’s Cafe (JY), Sam Fox - Kindle and Pilot (SA), Paul Warwick - China Plate and Pilot and midpoint (PW), Ed Collier - China Plate (EC), Johnny O’Hanlan - Hamfisted (JO), Raidine Carter - Associate Producer REP (RC), Liz Tomlin - Birmingham University (LT)

Apologies from Amanda Roberts (mac)

Meeting aims to report back on these conversations and actions:
-Creative Producers
-Midpoint
-A E Harris
-Writers
-Edinburgh


General comments
JP - Keep posting meeting notes on the challenge of change website

AG - this group is acting a a conduit for sub-groups who are taking action directly. At the end of each sub-group it is good to have agreed an action to carry out - felt good after Creative Producer’s meeting to have done this.
- thanks to James Yarker for Theatre Pledge cards (she has some at Arts Council offices for those who still need one) or go to http://www.stanscafe.co.uk/pledge.shtml.

This meeting aimed to be about getting support from venues, the group only has the attendance of REP. Notes from meeting to be sent out to Neil at WAC and Amanda at MAC.

Ginny Woolaston from Birmingham City Council wanted to come to the Open Space event, but couldn’t. Ginny is part of the “Community Arts Team”. We should be talking to Sophia and Pam too. General agreement to keep inviting people from venues and BCC.

Creative Producers:
The proposals main aim is to give artists more access to producers already working in the West Midlands.

It is open to anyone who works in theatre in the West Midlands.

It will be marketed through midpoint, Pilot, Challenge of Change, and also through word of mouth. It could also be held in tandem with these events.

Producers will give their time to be “On Call”, at a specific location and time and will advertise specific areas they are happy to consult on.

OO - Writer and Directors may need an enabler more than a producer, and suggests these people offer their time in the same way.

On Call is an information exchange, NOT a brokering/pitching opportunity.
“Advice for you to help you develop your thing”

AG - On Call will give us a clearer picture of the needs theatre community which can then be used strategically. Also a development opportunity for Producers to extend and progress themselves.

SS - why is this not just a chat?

AG - enables people to have access to people they might not otherwise meet.

JY - suggests getting in touch with Anna James

SF - suggests an open call out for enablers/creative producers

RC - will advertise this opportunity at the Speakeasy event http://www.the-drum.org.uk/event/speakeasy-a-forum-for-theatre-makers-in-the-west-midlands. Next one at the Drum on1st Feb is too soon for first meetings to happen in conjunction with.

EC - does this come under midpoint?

PF - Suggestion that the Enabler/CP gives a level of work at which they consult on.

AG - Orit Aziz has offered to activate the “On Call” meetings - those up for enabling/CPing should email their biogs to her.

PW - Also can people email suggestions for the enabler/CP list to Orit and keep adding to the list produced by the sub-group.

Suggestion that we take advantage of CPs/enablers touring to the region (people like Charlie Dark), who could be asked to give “On Call” time whilst up here.
Agreed that this could be a later stage/progression On Call - start whit our region.

DA - the next midpoint is 16th Feb, titled “How can we build a sustainable future for theatre in the West Midlands? New partnerships, new opportunities”. Meeting will be held at The Old Joint. We could book the rooms earlier to hold the “On Call” sessions.

First “On Call” will happen in tandem with Midpoint 16th Feb.


Midpoint:
Report back on midpoint meeting (Dec 09)
AG - The question “is midpoint the right holding space for a theatre Bob” was not resolved
BUT
Midpoint is useful - meetings are very effective.
Conclusion - It needs to grow and have a wider effect in order to continue (at the moment there are only two people on the steering group).

SZ - Midpoint is empowering and neutral, but doesn’t have a structure.
Need of West Midlands are different from Theatre Bristol, so this isn’t necessarily the model to follow.
Midpoint can play an important part in enabling emerging artists in the region.

AG- Identified strengths of Midpoint:
Region wide (not confined to Birmingham artists)
Not belonging to one particular practice
Is a theatre network, but has the potential to grow beyond this.

DA - Midpoint’s current situation:
Has funding for one more event. Then what? Does it expand? It has no constitution/board etc and is administrated by David. Money goes through MAT account at the moment. This limits its potential.

PF - Thinks no constitution is Midpoint’s strength.

AG - Can we learn from Pilot?

Discussion
Pilot has three people who steer and administrate it, but has a pooling of resources system with co-pilot’s who take responsibility for hosting a Pilot.
This helps to stop Pilot from becoming a clique as different co-pilots are in differnt areas of the WM and have thier own style of programming.
The only formal set up Pilot has is a bank account.

PW - points out that the steering group give more time to Pilot than they get paid for - it is for the love of it.


JY - Seems silly to stop Midpoint only to start something new. Does Midpoint have web presence - this is vital.

Discussion
Mailing list has around 200 members.
Can we look at New Work Network.
We have a very basic website, but it can only post dates.
Should talk to CIB and Chris Unit about it.
Perhaps Midpoint =website for theatre makers, CIB = website for audiences
How do you join midpoint? Currently you email David. If people in this group don’t know this then lots of other people don’t.

SZ - Are we leaping ahead of ourselves? don’t we need to know what it is before we set a website up?

OL - Vagueness of midpoint makes it less strong.

PW - Midpoint started as a group for “Independant Theatre Companies”, but has now spread beyond this.

Discussion
Midpoint is best located at the wide end of the funnel (see Seth’s diagram for TB). As soon as it is strategic it becomes relevant to fewer people.
Can it do lobbying as a network rather than actually being a strategic lobbying group. Maybe this is more useful - you don’t necessarily have to seem to represent everyone, can therefore be more light footed.
Midpoint as a conduit - things come out of Midpoint which smaller groups take on and make happen.
Can Midpoint tackle questions that come up in Open Spaces - an actioning group?

AG - Midpoint could host a big Open Space once or twice a year as a prompt to smaller groups getting together to take action (like we are doing here).

PW - The Open Space could drive the agenda for next year, acting like a midpoint AGM.

Discussion
Meetings would need to be “less shiny”. No theatre tickets (this has been done in the past)
Big venues could host and the first coffee is free, but then you have to pay.
Could everyone pay a pound?

AG - Can this group (Challenge of Change) become the midpoint group?

Discussion
Isn’t the group too big?
Doodle has been very good for setting up meetings.
Strength in the number of people as group doesn’t fold if one person steps out/can’t make the meeting. Only unwieldy for action.
Group could get a google account (http://www.google.com/apps/)
Would the work load still fall on 4/5 people?
Not everyone needs to take actions forward - a smaller task force can do this, can be a different set of people according to the action needed - those most appropriate at that point.

PW - People get paid currently in the run up to a midpoint event.

Discussion
If a smaller delivery group take on more work they can get paid for this.
Payment is important especially for freelancers.
Those on salaries are maybe able to manage their commitments in order to give to the action group.
Have a trust based opt in opt out of getting paid.

SZ - Should midpoint put a funding application in to ACE?

Discussion
What would it be for? - website, series of events, Open Space.
There is some money already, but more needs to be raised, the application must be smaller than last time. the money could be put towards paying someone to write it (AG).
Is this sustainable? Means only one more year of midpoint.
If things carry on with this momentum then the group will accumulate more weight behind it and potentially get more funding in the future.
Would be good to get some people on board who know about accessing different funds, example Helga Henry (Fierce).
Midpoint is growing organicly - let this continue?
Organic growth raises alarm bells?
It will only work as long as the will is there - but this is true anyway whether it becomes structured/constituted or not.

DA - Can membership be given a summary of these discussions and action on 16th February?
AG/PF - they should be directed back to the Challenge of Change website.


A.E. Harris:
JY - Stan’s Cafe can have A.E Harris till the end of 2012
Stan’s Cafe are making an ACE application for bursaries so other companies/makers can use the space for free. This will pay for the rent during this time.
Will hear is this is successful by the end of the summer
Letters of support for the application are appreciated and should be sent to:
Stan’s Cafe,
PO BOX 10153,
Birmingham B12 8XH,
U.K.

Things that may happen at A.E Harris:
- International festival see Cof C website http://thechallengeofchange.toyoutome.net/detail/an_international_theatre_festival_in_birmingham_for_emerging_companies_and_/
- Pop up bar/cafe
-Pilot

Writers:
OL - Having listened to writer’s in the WM at Open Space, she heard that they want more time/space and money to develop work.

Each year Pentabus run a week long writers’ week.

In 2009 the week included:
- A fee
- The theme of the Slow Food Movement: a series of visits,talks and investigations locally
- Accommodation/ travel
- Six writers from across the UK and Ireland

One outcome was that five short plays and one full play were commissioned. The short plays received a public reading at the Edinburgh Festival and the full play will go to full production in 20111.

Orla has been in talks with Catherine Edwards at SCRIPT about developing this year’s writers’ week solely for writers from the West Midland’s.

Pentabus Writers Week for WM writers will happen Autumn 2010

Edinburgh:
EC - Edinburgh is the most important annual theatre meeting, and an unparallelled trade fair and networking opportunity.
It is also, very expensive, heartbreaking and a potential disaster.
There is little support (regionally or nationally) to help people to take work there.
The group was keen to help make taking work to Edinburgh more possible for makers in the WM.
There are no great solutions.
We have Escalator East envy, but this is not possible (was funded by ACE East, who don’t have the money to continue supporting it now)

How do we create something with hands on/self help support?
Share costs between companies (share producers, print etc) - a WM initiative.
Have a WM event - Pilot/It came from Pilot, as a one off night,  creating networking opps but no reviews.
We are talking to the Forest Fringe about having a slot there.
UnderBelly runs a scratch style event too - investigate this.

JY - Stan’s Cafe have got money from Business Link to take work to Edinburgh - talk to them.
Suggests going for the British Council Showcase and playing a longer game.

EC - must be careful not to expose artists to the right people at the wrong time.

AG - You can’t spend more than 15% of a budget on Edinburgh(for ACE apps)

PW - taking Pilot to Edinburgh is too tight on the application this year.

Wrapping Up and Summaries:
AG - Can we meet to plan the next Open Space?
Can we take turns to chair the meeting?
Can we hold these meetings at different space?

JY - offers A.E. Harris for the next meeting

Summary
First Producer/Enabler’s scheme “On Call” is underway for Pilot 16th Feb

A.E Harris space through till 2012 hosting International festival and other events

Pentabus Writers scheme for WM writers will happen summer 2010

Midpoint is now the Challenge of Change group made up of a large group of people that split off to complete tasks. Midpoint will be a conduit for action around the region, but not a formalised organisation. Midpoint needs a website that people can post on. Midpoint needs to submit an application to support ongoing work. Midpoint members need to be reminded of how they can contribute to these discussions at the next meeting.

Edinburgh the group will be talking to BCC and Business Link as well as Forest Fringe. any suggestions from others welcome - please ass to the post on CofC website http://thechallengeofchange.toyoutome.net/detail/how_can_we_support_artists_to_take_theatre_to_edinburgh/

On Wed 17 February 2010 at 5:44 pm Orit Azaz said…
(permalink)

Details of the ‘On Call’ programme:

On Call
An invitation to theatre practitioners in Birmingham and the West Midlands to meet informally with experienced creative producers, directors and programmers for free impartial advice, support and exchange.
‘On Call’ has been developed as an action research project following the Challenge of Change event in November 2009. For more information about ‘On Call’ and the people taking part:  http://thechallengeofchange.toyoutome.net, click Theatre ‘Bob’ and follow the comments at the bottom. Or Facebook group: ‘The Challenge of Change: On Call’
Please email .(JavaScript must be enabled to view this email address) to raise a question with a specific person or just turn up on the day
Tuesday 16th February
12pm – 2pm The pub below the Old Joint Stock Theatre
Ed Collier (Producer: artist and project development, presenting and touring new work, fundraising for new theatre work ); Raidene Carter (Producer: artist development, programming, community partnerships, project development); Orla O’Loughlin (Theatre director: new and classic writing, site specific, actor / director development)

Thursday 25th Feb
5.30pm – 7.30pm Birmingham Rep Cafe Bar
Geraldine Collinge (Creative producer and programmer: project development, artist development) , Gary Roskell (Chief Executive: funding, governance, running a company and a charity)

Tuesday 2nd March
11.00am – 1pm Urban Coffee Co, Church Street, Birmingham
Helga Henry (Producer, facilitator and executive director: company development, fundraising, governance, training, local and regional networks), Paul Warwick (Director: artist development, artistic development, creative processes) Orit Azaz (Director and facilitator: creative processes and collaboration; site and context specific; partnerships)

Tuesday 9th March
11am – 1pm Hudsons Coffee House, Colmore Row, Birmingham
Laura McDermott (Creative producer/programmer: artist development, creation of new work, planning and programming festivals and seasons within a venue ),  Louisa Davies (Producer and programmer: fundraising, touring, artist development and marketing), Steve Ball (Producer and programmer: Work for young people, statutory and charitable fundraising, international brokering; local and regional networks )

Tuesday 9th March
5.30pm – 7.30pm Birmingham Rep Cafe Bar
Noel Dunne (Producer specialising in creativity and learning: collaborations between artists, communities and agencies; partnership building; fundraising and project management); Jenny Stephens (Theatre director, writer and radio producer: new writing and development, board development and actor training); Elizabeth Tomlin (Lecturer in drama: setting up companies, getting profile, advice on practice based PhDs and university study, playwrights)

Thursday 11th March
5.30pm meet at Birmingham Rep then go for something to eat
Amanda Roberts (Producer and Programmer: artist and company development, making things happen, collaborative approaches, fundraising, programming, project management);  Janet Vaughan (Artistic Director and Designer: artist development, creative processes, making connections - Red Teapot) , Pippa Frith (Project manager and programmer: getting started and making things happen in Birmingham and the region)

On Wed 17 February 2010 at 5:48 pm Orit Azaz said…
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On Call: About the People

Tuesday 16th Feb 12pm – 2pm at the pub below Old Joint Stock Theatre

Ed Collier
Co-Director, China Plate
Ed Collier is a theatre Producer and Co-Director of China Plate. Through China Plate Ed runs a number of development programmes and showcase opportunities for collaborative theatre artists. These include The Darkroom, The First Bite and Bite Size Festivals and The Optimists. For more information: http://www.chinaplatetheatre.com. Prior to China Plate Ed was a producer with Fuel for a number of years producing work by Sound&Fury;, Melanie Wilson, Gecko, and The Clod Ensemble as well as at The Lyric Hammersmith.

Orla O’Loughlin
Artistic Director, Pentabus Theatre
Orla joined Pentabus Theatre as Artistic Director in 2007, moving from the Royal Court Theatre where she was the International Associate.
Directing work includes: Origins - Pleasance/ Theatre Severn, Blithe Spirit, Black Comedy - Watermill Theatre, Kebab - Dublin International Festival, Royal Court Theatre, How Much is your Iron? - Young Vic, The Hound of the Baskervilles - West Yorkshire Playhouse/ National Tour/ West End, Small Talk: Big Picture - BBC World Service/ ICA/ Royal Court Theatre, A Dulditch Angel - National Tour, Vienna Dreaming, Sam and Lucy, Let your Heart Break Open, Maps, The Mum Project - National Theatre Studio, The Fire Raisers, sob stories, Refrain, Go the way your Blood Beats, Norman - BAC. She has also recently directed two large scale site specific pieces: Shuffle with the National Youth Theatre at Merry Hill - one of Euope’s largest out of town shopping centres and Underland - 100 feet under the ground at Clearwell Caves in the Forest of Dean.
She is a regular Guest Tutor and Director at a number of UK Drama Schools, runs workshops for emerging directors at the Young Vic and for the JMK Trust and has developed and worked on a variety of projects with new writers nationally and internationally.
Orla was winner of the James Menzies Kitchin Directors Award and recipient of the Carlton Bursary at the Donmar Warehouse.

Raidene Carter
Associate Producer, Birmingham Rep
Raidene has been producing projects, theatre and creative events for the past 7 years having started in theatre and education and moving swiftly into the professional theatre scene.  Hailing from Cardiff, South Wales, she uses her roots in community youth arts as the backbone to her creative ambitions.  In 2001 she graduated from the Central School of Speech and Drama in London and took up a post in the education department of the Lyric Theatre Hammersmith to administrate projects and support their productions for children and young people.  A year later Raidene went on to develop Talawa Theatre Company’s TYPT programme for emerging BME performers and worked with director and performance artist Mem Morrison to produce Reach (2003), Pace (2004) and Echoic (2005). In 2006 she co-produced the TIE tour of Captain Britain by Oladipo Agboluaje with The New Wolsey Theatre in Ipswich before moving to the Albany in Deptford to collaborate with a wider range of companies such as Apples & Snakes, Midi Music Company, The National Theatre, Upfront Comedy and the Young Vic.  This led to more direct contact with poetry, spoken word and hip hop artists such as Polarbear, Ty and Charlie Dark, which has influenced her stance on theatrical form and content, and audience engagement.  Raidene is currently Associate Producer for Birmingham Repertory Theatre and produced the 2008 production of innovative grime theatre piece 8sixteen32 by the Decypher Collective.


Thursday 25th Feb 5.30 – 7.30pm Birmingham Rep Cafe Bar

Geraldine Collinge
Director of Events and Exhibitions, Royal Shakespeare Company
Geraldine has recently been appointed to a new role at the Royal Shakespeare Company, in which by creating imaginative opportunities and fresh perspectives she aims to develop new relationships with artists, audiences and communities.

Before joining the RSC in 2009, Geraldine was Director of Apples & Snakes where she built the company into a national performance poetry organisation with eighteen staff in seven English regions.  She also developed a producing and commissioning strand at Apples & Snakes, producing Lemn Sissay’s Something Dark amongst a number of successful solo shows.  Prior to this she ran she own production company and was Programme Manager at BAC.

Gary Roskell, Chief Executive of The Play House
The Play House is an educational theatre charity, and has been providing exciting participatory theatre and drama to stimulate the learning of children and young people for nearly 25 years. Gary has been Chief Executive at The Play House for three years, having originally joined the company in 2003 as Company Administrator. Gary worked for 12 years as a freelance stage and production manager specialising in community, site-specific and outdoor venues, but including national and international touring. He has a First Class honours degree in Media Production, and also has web design experience.


Tuesday 2nd March 11am – 1pm Urban Coffee Company, Church St, Birmingham

Paul Warwick
Co-Director of China Plate
China Plate specialise in identifying and supporting the development needs of theatre makers. Through projects like The Darkroom, The Optimists and the First Bite and Bite Size Festivals they have designed a range of bespoke opportunities for theatre artists at every stage of their careers.
Now a freelance director, Paul was a founding member and artistic director of award-winning Unlimited Theatre and has recently directed a diverse range of work for both studio and middle-scale venues as well as site-specific work.
In 2006 Paul was commissioned by ACE West Midlands to deliver Experiment Grow, a strategy to further develop the region as a significant location for innovative theatre practice. He is also the co-producer of PILOT , Birmingham’s work-in-progress platform, and created the Bite Size Festival with Warwick Arts Centre in 2008.
Together with Ed Collier, Paul established The John Osborne Arvon Centre and was Centre Director in Shropshire.

Helga Henry
Helga has many years’ experience in working in arts organisations and ten years working as a solicitor at City practice Wragge & Co.  She is also a highly skilled trainer and facilitator of groups with group work experience spanning a number of years.   
Helga is the NESTA supported fellow on the Clore Fellowship 2008/09.  She was selected to train as an Action Learning facilitator by the Cultural Leadership Programme and has a wide network of contacts in the arts and business in the city.  She is a Fellow of the Royal Society of Arts and Commerce.
Helga can offer support and advice on a variety of matters, but is particularly interested in spotting and developing creative talent.  However her general management experience and legal specialism means that she can have a bright idea or two about a bunch of stuff.  Particularly if there’s a nice cup of tea involved.

Orit Azaz
Orit is a creative director, producer and creative thinker, working in cultural and community settings. Her experience combines directing large scale multi-disciplinary events and performances; developing new collaborations between artists and communities; and artform development.

Orit was Artistic Director of the ground breaking Stepping Stones trilogy for NoFit State Circus, involving 200+ community participants working with professional circus and theatre artists to create a new language of promenade circus theatre which the company now tours nationally and internationally to great critical and audience acclaim. She moved to the West Midlands in 2002, to develop and produce live art and performance projects at The Public in West Bromwich, including Weekend Break in West Bromwich festival, and Playing in Public Places. In 2008, Orit was Creative Director of Portrait of a Nation for Liverpool’s European Capital of Culture programme and Heritage Lottery Fund, working with young people, artists and partners in 17 UK cities to explore and celebrate their sense of roots, identity, heritage and culture and resulting in a spectacular 2 day festival at St Georges Hall in Liverpool. In addition to large scale projects, Orit has directed and devised multi-disciplinary performance work inside and outside theatre buildings for organisations including Welsh National Opera, The People Show, Soho Theatre Company, Young Vic, Royal National Theatre Studio, South Bank Centre. She was also Chair of the board of trustees for NoFit State Circus from 2005 – 2008.
 
Tuesday 9th March 11am – 1pm Hudsons Coffee House, Colmore Row, Birmingham

Steve Ball
Associate Director (Learning and Participation)  Birmingham Repertory Theatre
Steve Ball, is Associate Director (Learning and Participation)  at the Birmingham Repertory Theatre. He trained as a teacher and taught in Essex and Barcelona before training as an actor at the Welsh College of Music and Drama. He worked for a number of children’s theatre and theatre in education companies before coming to Birmingham in 1986 and founding Language Alive! and Catalyst, two of the region’s leading educational theatre companies. He has also worked as a writer and producer for BBC Education, lectured at universities in the US and Australia and was Head of Arts for Birmingham City Council from 2001 to 2003. Steve has contributed to a number of journals and books, has an MA in Arts Management and a doctorate in Arts Education. He is a board member of St Paul’s Community Development Trust and Birmingham LGBT Community Trust and is Chair of TYA England and Bright Space Ltd.

Louisa Davies
Producer (Performing Arts) at mac
I have worked at mac for 5 years, starting as Performances and Projects Programmer and then becoming part of our offsite team overseeing building and audience development commissions, and the development of our artistic strategy. I’m now in my new post of Producer, Performing Arts, and can offer support/ advice in the areas of fundraising, touring, artist development and marketing.

Laura McDermott
Joint Artistic Director, Fierce Festival
Recently appointed (along with Harun Morrison) as Joint Artistic director at Fierce, Laura has previously worked as a creative producer at BAC (Battersea Arts Centre) and Greenwich + Docklands International Festivals.  Laura has extensive experience of producing work in found, unusual, or outdoor spaces.  At BAC, Laura was the lead producer for the BAC and Punchdrunk production, The Masque of the Red Death - listed by Lyn Gardner in The Guardian as one of nine ‘productions that transformed theatre’.  Laura was also the lead producer managing Coney, supported artists at BAC.  Coney are a collective of digital innovators who integrate virtual interaction and cutting edge technologies into real-life adventures and experiences.


Tuesday 9th March 5.30 – 7.30pm Birmingham Rep Cafe Bar

Noel Dunne
Noel is a producer who specialises in creativity and learning.  He makes programmes of work happen between communities, creatives and partners agencies through developing partnerships, finding funding and project management.  He sort of knows a bit about a lot of things and sometimes pretends he knows much more than he does just to make something happen.

Jenny Stephens
Jenny Stephens is a theatre director, writer and radio producer. She has directed for a number of theatres - including Bolton Octagon, Bristol Old Vic, Battersea Arts Centre and Worcester Swan Theatre (where she was Artistic Director for 8 years). Her productions have toured nationally and internationally.  She has written two drama series for BBC radio 7 (with another one in the pipeline) and her stage play The Speckled Monster produced by Birmingham Rep in 2008. Jenny is a founding partner of Hoopla Productions. a theatre company dedicated to producing great music-theatre for children.

I could bring to the conversation:
New writing, the developent of etc (I run the script writing module at the National Academy of Writing), have directed lots of new plays on stage and radio. I was on the board of Script.
Setting up a company, board development, applying for funding etc - I’m on Birmingham Rep Board, and previously have done board development things (at Worcester Swan and with Script).
I’m hugely interested in the process of acting and do quite a bit of work in drama schools (have directed for E15, Bristol and Birmingham School of Acting).

Elizabeth Tomlin
Lecturer in Drama, University of Birmingham

Elizabeth has experience in the following:
•  Setting up companies, how to begin to profile the work you’re making, things new companies / artists should be thinking about
•  How playwrights might begin to develop their work further themselves
•  Advice and info for those thinking of returning to university to gain experience in making their own work, playwriting, directing or practice-based research PhDs


Thursday 11th March, 5.30 – 7.30pm Meet at Birmingham Rep then go for something to eat

Amanda Roberts
Arts Development Director, mac
Amanda Roberts joined mac as Arts Development Director from Contact Theatre in Manchester where she was Executive Producer providing strategic leadership, development and day to day management along with programming performances, events and exhibitions and co-producing with regional, national and international artists and companies.  With over ten years experience working with cultural organisations including Birmingham Repertory Theatre and Derby Dance Centre, Amanda’s new post will build on this expertise and involve developing, planning and implementing all of mac’s artistic, learning and participation activities. She is current board member for script, adverse camber and red earth theatre company.

Janet Vaughan
Joint Artistic Director, Talking Birds
Artist/Designer & Joint Artistic Director of Talking Birds, Janet designs for site specific and touring theatre and creates installation artworks for unusual and digital spaces. She uses a variety of media to make her work, much of which is concerned with (usually temporary) responses to, or interventions in, public spaces - often at a point of change and/or regeneration. In addition to sorting all things visual for Talking Birds, Janet spent the last year: designing a show in a tent pitched on the Welsh border; co-ordinating outdoor creative play sessions for pre-schoolers; organising a national artists’ non-conference (http://www.redteapot.co.uk); and exhibiting an artwork made exclusively from ikea products…

Pippa Frith
Projects Co-ordinator, Women in Theatre
Pippa has worked in a number of organisations in Birmingham, beginning her time in the city as part of the Interpretation and Exhibitions team at Birmingham Museum and Art Gallery. She then went on to work with Fierce, specifically on the decibel 2007 Performing Arts Showcase, but also The Fierce! 10 Festival.

More recently Pippa has spent the last 2 years as a Programmer at the Drum Arts Centre, before joining Women & Theatre. Pippa has a good overview of the city, good links and contacts, and would be a good support to someone starting out, or new to the area.

On Fri 23 April 2010 at 10:20 am Michelle Knight said…
(permalink)

Hello All,
Just came across this London-focussed website collating info of spaces available for creative activity - rehearsals, exhibitions, performances, parties, etc. - in London and wondered if something similar for the West Midlands might be a useful resource, if there isn’t already something in existence that does this for our region anyway? http://www.creativespaceagency.co.uk/about
M

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26-27th November 2009